Paperless Office in Houston
95% of businesses still use paper files– digital documents are a lot easier to manage and provide increased security with the ability to lock down version control, access, and more.
If your office wants to optimize document flow through your departments and increase productivity, let Houston Scanning and Imaging help your business make the transition today!
Most businesses hire a professional document scanning service like Houston Scanning and Imaging to convert all their hard-copy paper records into electronic versions.
Here’s How Going Paperless Can Help Your Business
Use this checklist before you encounter the pitfalls associated with converting to a paperless office in Houston. It’s our goal to help you make a well-informed decision. Let us help you eliminate the need to have documents and company information laying on desks or filed away in cabinets.
Hiring a Houston Document Scanning Service Might not be an Effective Solution for your Business
Keep up-to-date on all the different items that you can add on to a conversion project to make life easier. There are lots of steps involved in a document scanning & conversion project- it’s critical to ensure the system you’re migrating to is as functional as your current system.
Although most or all of these items aren’t required, each one offers functionality that can help you manage your documents better, including:
- Ongoing costs for scanning active files and new hard-copy documents you create
- Upgrades to existing computers in your network
- Offsite document storage for inactive files
- Other items needed to make the system functional and optimal
It’s also important to have a good idea of how many documents you want to convert- the more documents you have, the more your project will cost.
Digital Documents are Easier to Use
Does it take you forever to find a file in your current document management system? Use indexing to make finding digital documents easy. You can find what you need with a quick keyword search and distribute documents with one click! We can even convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers.
Hard-Copy Documents aren’t as Secure as you Might Think….
Don’t let a corporate spy or identity thief get a hold of your confidential information. A digital document management system and digital documents are encrypted, and you can even select who has access to which document, eliminating the need to protect your files with locked doors and filing cabinets.
Lost Productivity is Probably Abundant in your Current Document Management System (DMS)
A Houston paperless office eliminates the frustrating process of paper documents and gives you the ability to find files quickly and easily. Long-term hard copy filing and storage wastes employee man-hours. Every minute it takes to retrieve, copy and re-file a document adds up to hours upon hours of lost productivity.
Let Us Help You Go Paperless in Houston
If you think you have a handle on all the items we mentioned above, you’re ready to go paperless! The cost of document scanning is minimal to the time and space you’ll save your business year over year. If you have questions or want more information, give us a call at (281) 727-0159 or fill out the form to the left.
Ready to Make the Change to a Paperless Office? Houston Scanning and Imaging Can Help!
Let a professional, secure, Texas-based company take the hassle out of going paperless. We can index, scan, and do all required post-production work quickly and efficiently to get your paperless office up and running as fast as possible.
If you’re interested in converting your documents and records to digital format, let our experts in Houston know! Fill out the form to the left, or give us a call at (281) 727-0159.